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Oral Presentation Preparation Information

This page provides information for people who are making oral presentations at the DOE Hydrogen Program 2021 Annual Merit Review and Peer Evaluation Meeting (AMR).

Oral presenters will be allotted 30 minutes total—20 minutes for the prepared presentation followed by 10 minutes for questions and answers. Time limits will be strictly enforced. (Note: A few presentations are assigned a duration longer than 30 minutes; this will be noted in your presentation request from ORAU.)

See a general overview of the review process.

Creating Your Oral Presentation

As an oral presenter, you are required to create the following files.

  • A PowerPoint file that will be used for presentation at the AMR. This file must be created in PowerPoint following the instructions, format, and guidelines referenced in the applicable presentation template. Content requirements have been slightly modified from the 2020 AMR template, so please take note of the changes.

    Download the applicable oral presentation template for your project (please follow this template unless instructed otherwise in your invitation letter):

  • An Adobe PDF file of your PowerPoint presentation. Once your PowerPoint presentation is complete, you must follow the instructions and guidelines within the oral presentation template to create this file. Review your PDF file to confirm that all content from your PowerPoint file was completely captured with the PDF during conversion. The PDF including the Reviewer Only slides will be made available to reviewers in PeerNet if applicable. A PDF version without PowerPoint animations, videos, or Reviewer-Only slides will be available for attendees at the meeting and posted on the Hydrogen Program website after the meeting.

Name your PowerPoint and PDF files using the name provided to you in your original notification email: (proj#)_(PI last name)_2021_o.

Do not include any information that is proprietary or confidential in your presentation. Make sure any material used from subcontractors and project partners meets this criterion. If copyrighted material is included, it must be used with permission and attributed properly. Please submit the written copyright permission along with the presentation.

If your PowerPoint file contains videos for purposes of presentation, it is critical you follow the instructions within the presentation template for embedding them into your presentation.  Otherwise, they may not play correctly at the AMR.

Submitting Your Oral Presentation

Submit your presentation to ORAU by April 12, 2021.

To submit your presentation, send an email with the following items to H2AMR@orau.org:

  • Your PowerPoint presentation file
  • The Adobe PDF file of your PowerPoint presentation
  • The slide numbers from the PowerPoint presentation that contain videos
  • Information as to whether your presentation was created using a Mac or PC
  • Information about any PDF content/conversion issues that you can't resolve on your own.

If your presentation files are too large to submit through email, request an alternative delivery option by sending an email to ORAU at H2AMR@orau.org.

ORAU will review your presentation after it is submitted and will contact you if changes are needed. If you plan to include review cycles with the DOE manager overseeing your project, please make sure those review cycles are completed before submitting the presentation to ORAU.

Once your presentation has been approved by ORAU, you will receive an email from ORAU with a link to schedule an appointment to conduct a practice session of your presentation (via Zoom).

Please note that updated presentations will not be accepted at the AMR. Project achievements made after the April 12, 2021, submission deadline may be presented verbally.

Schedule Overview

Presenters will be notified via email with the times and dates of their presentations. In addition, the agenda page provides the time and date for each presentation. Please refer to it frequently as information is subject to change.

At the Review Meeting

Oral presentations at the 2021 AMR will be done virtually via Zoom. Presenters will present live at the AMR and will be able to control the slides from their own computers (ORAU will review this and any special needs presenters may have during the practice session). Each session will be moderated by ORAU staff, who will enforce time limits and facilitate Q&A. Your mic will be muted once you have reached your time limit.

After the Review Meeting

Presentations will be posted on the Hydrogen Program website after the AMR and linked from the past meetings page. A report containing the results of the project reviews will be published on the website approximately three to four months following the AMR. When the presentations and report are available, they will be advertised on the website.