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Poster Presentation Preparation Information

This page provides information for people who are presenting posters at the 2020 Annual Merit Review and Peer Evaluation Meeting (AMR).

See a general overview of the review process.

Creating Your Poster

As a poster presenter, you are required to create the following files.

  • A PowerPoint file that will be used for presentation at the AMR. This file must be created in PowerPoint following the instructions, format, and guidelines referenced within the poster presentation template.

    Download the applicable poster presentation template for your project:

  • An Adobe PDF file of your PowerPoint presentation. Once your PowerPoint presentation is complete, you must follow the instructions and guidelines within the poster presentation template to create this file. This PDF will be made available on electronic media at the meeting, made available to reviewers in PeerNet (if applicable), and posted on the Hydrogen and Fuel Cells Program website after the meeting.

Review your PDF file to confirm that all content from your PowerPoint file was completely captured within the PDF during conversion.

Name your poster presentation files using the name provided to you in your original notification email: (proj#)_(PI last name)_2020_p.

Do not include any information that is proprietary or confidential in your presentation. Make sure any material used from subcontractors and project partners meets this criterion. If copyrighted material is included, it must be used with permission and attributed properly. Please submit the written copyright permission along with the poster presentation.

Preparation Instructions

You must bring a printed copy of your poster presentation with you to the AMR.

It is recommended you print your poster on letter-size paper for hanging on your assigned poster board. Each poster board is eight feet wide and four feet tall with a felt surface that accepts push pins or Velcro. Push pins will be provided for your convenience. If you prefer, you may create a large, one-sheet poster for presentation at the meeting; however, you must still submit your poster in PDF and PowerPoint slide formats according to the presentation instructions. The slides version will be used for the meeting proceedings, which will be provided to reviewers before the AMR, made available on electronic media at the meeting, and posted after the meeting on the Hydrogen and Fuel Cells Program website.

Submitting Your Poster

Submit your presentation by April 3, 2020. The lead time is needed so that electronic media containing all of the presentations can be prepared and made available at the meeting, so that reviewers will have sufficient time to review your presentation prior to the meeting, and for preparation of your presentation for display/projection.

Submit your presentation to ORISE by sending an email with the following items to

  • Your PowerPoint presentation file
  • The Adobe PDF file of your PowerPoint presentation
  • Information as to whether your presentation was created using a MAC or PC
  • Information about any PDF content/conversion issues that you can't resolve on your own.

If your presentation files are too large to submit through email, request an alternative delivery option by sending an email to ORISE at

Schedule Overview

Presenters will be notified via email with the times and dates of their poster presentations. In addition, the agenda page provides the time and date for each presentation. Please refer to it frequently as information is subject to change.

At the Review Meeting

Further information will be provided to you as the meeting approaches regarding the timing for putting up your poster. Push pins will be provided. You must be available during the official time of your poster session to answer questions about your poster. Please remove your poster after the poster session. Unclaimed posters will be discarded.

After the Review Meeting

Presentations will be posted on the Hydrogen and Fuel Cells Program website a few weeks after the AMR and linked from the past meetings page. For posters that are reviewed, a report containing the results of the review will be published on the website approximately three to four months following the AMR. When the presentations and report are available, they will be advertised on the website.