Information for Reviewers

Projects funded by the U.S. Department of Energy's (DOE's) Hydrogen and Fuel Cells Program and Vehicle Technologies Office will be reviewed for their merit at the Annual Merit Review and Peer Evaluation Meeting (AMR). DOE will use the results of this merit review and peer evaluation, along with additional review processes, to make funding decisions for upcoming years. Information for reviewers is provided in the frequently asked questions below. An overview of the review process for principal investigators and presenters is also available.

Frequently Asked Questions

When will I receive my review assignments?

Reviewers will receive their initial assignments beginning in April. Please note that due to unforeseen conflicts, reviewer assignments may change. Reviewers will receive any updates to their assignments by email but are welcome to check in at the Oak Ridge Associated Universities (ORAU) Reviewer Lab for their final review schedule.

Where can I access the presentations that I am asked to review?

Presentations for projects under review will become available beginning in mid-to-late May. Reviewers will access the presentations through PeerNet, a web-based peer review application. Presentations are expected to be accessible via PeerNet three weeks before the on-site meeting. Reviewers will receive an email message from the ORAU AMR Team with instructions for accessing PeerNet. If you need assistance with PeerNet, please send an email to AMR@orau.org.

Where do I enter my evaluations?

Evaluation comments and scores are entered directly into PeerNet. Reviewers will receive an email message from the ORAU AMR Team with instructions for accessing PeerNet. If you need assistance with PeerNet, please send an email to AMR@orau.org.

When are my evaluations due?

Evaluations must be entered into PeerNet by 5 p.m. EDT, Friday, June 16, 2017. The deadline is one week following the review meeting. Reviewers are strongly encouraged to access PeerNet prior to the review to familiarize themselves with their assigned projects and the review criteria and enter initial comments and scores. Reviewers are encouraged to complete their evaluations of projects on site.

Will there be a reviewer training session?

Reviewer training webinars will take place before the AMR. Reviewers will receive emails detailing the logistics. You are strongly encouraged to participate in one of the sessions. Topics include the review process, evaluation expectations, evaluation criteria, what constitutes a conflict of interest, and more. We anticipate that each session will last approximately one hour.

Do I bring my own laptop to the review?

You may bring your own laptop if you wish. ORAU will provide a few laptops in each panel room and there will be reviewer labs with several laptops in the hotel. There will also be reserved space at the front of the panel room for reviewers needing electrical outlets to charge their own computers. PeerNet will be readily accessible in each panel room and in the reviewer lab. The reviewer lab will be open for extended hours daily during the AMR.

What is the process for conflicts of interest (COI)?

Reviewers are asked to read, sign, and return the COI form to ORAU prior to the on-site AMR meeting. Reviewers will also be prompted from within PeerNet to agree or disagree with whether you have a specific COI for each individual project assigned to review. If you indicate that you have a conflict, PeerNet will block your access to that project evaluation and redirect you to your other assigned projects.

Reviewers are asked to disclose any potential conflicts of interest according to the guidelines and definitions sent to them with their initial AMR review assignments. Upon disclosure of a potential COI, DOE makes the determination whether a reviewer must be recused from the review of that project. To notify ORAU about COI, please send an email to AMR@orau.org.

How do I evaluate projects?

The purpose of the review is to evaluate DOE-funded projects for their contributions to the mission and goals of the Hydrogen and Fuel Cells Program and the Vehicle Technologies Office. Reviewers are asked to provide numeric scores for well-defined criteria and meaningful comments to support the scoring. The recommendations of the reviewers are taken into consideration by DOE in generating future work plans and comments are published in the Annual Merit Review and Peer Evaluation Report (names are not linked to comments).

I have questions not answered here. Who do I contact?

More Info Needed Contact By Email

Reviewer Guidance

  • PeerNet
  • Conflict of interest
  • Other reviewers and/or evaluation issues

ORAU AMR Team

AMR@orau.org

Presentation Guidance

  • Principal investigator and presenter issues

Alliance Technical Services

h2amr@alliance-technicalservices.com

vtamr@alliance-technicalservices.com

Hotel Reservations

  • Hotel accommodation issues
  • Other hotel and/or logistical issues

Judi Abraham, Alliance Technical Services

jabraham@alliance-technicalservices.com

Meeting Registration

  • Meeting registration and agenda
Alliance Technical Services amrinfo@alliance-technicalservices.com